Send a letter to this address:
THOMSON TRAVEL GROUP (HOLDINGS) LIMITED
GREATER LONDON HOUSE
HAMPSTEAD ROAD
LONDON
NW1 7SD
In writing your letter of complaint you need to follow a few basic rules:
1. Assemble all the facts in chronological order before you start the letter.
2. State the booking reference at the head of the letter.
3. Describe the nature of your complaint in detail, again in chronological order.
4. Make reference to the description of the holiday in the brochure, or any other pre-booking material, or statements made to you by the travel agent and make direct comparisons with what they actually delivered
5. Illustrate the points you are making by reference to photographs or other documentary evidence you may have acquired.
6. Describe any action you took or reports you made at the resort to any company representative. Give names whenever possible.
7. List any extra costs you may have incurred by direct consequence of the company failing to meet their obligations.
8. Make reference to any legal requirement of which you are aware, including the company's obligations under the Supply of Goods and Services Act etc.
9. Specify in positive terms the remedy you require. If you feel that the holiday was a total disaster due to the provable fault of the tour operator, demand compensation in a sum of money that reflects that situation. Do not demand ludicrous sums as it may harm your case if you later take legal action to recover.
10. DO NOT put your complaint in an e-mail to 'Tracey' on the help desk. With most tour operators, 'Tracey's' job is to lose it and get rid of you! She has a book of standard letters to send to people who complain and it is not usually until you have got past your fifth letter that Tracey has to put any original thought into her reply. Even assuming Tracey has passed school leaving age, she does not have the training or authority and is certainly not paid enough, to indulge in original thought.
11. DO discover the name and address of the highest placed person you can find in the company and address the letter to them. They will hate their staff for not heading you off sooner! Our useful addresses may help, if not follow the link from that page to Company's House, where a simple search will get you the registered address of the company.
Then address the letter " For the Personal Attention of, The Chief Executive Officer" 12. ALWAYS send the letter by recorded delivery mail. The Head Honcho's secretary will then get it on her desk and have to do something meaningful with it. There are two other benefits: 1. you can later prove that they received it. 2. It sends the message that you mean business. It may cost a couple of pounds, but it is a very good investment.
13. Include copies (don't send originals) of any photographs, brochure descriptions, letters from the tour operator etc, that back up your case.
14. mention that you have spoken to Travelwatchdog who have shown an interest in your case.
Got this off the following site mate. Have a look its got some useful info on it. You can contact them as well and they may be able to offer some good advice.
http://www.badtravel.co.uk/Complaint%20Letters.htm